Careers

On behalf of our client, we are looking for an Executive and Personal Assistant to support a driven, successful, financier for a well-established investment firm, based in St James but with offices worldwide. A varied, fast-paced role that is demanding yet rewarding. You will work closely with the Chief Of Staff supporting the Principal in a business and personal capacity. It is 5 days a week in the office, but you can WFH when he travels – which is often! 

Key EA Duties 

• Diary Management: Efficiently manage the CEO’s calendar, scheduling all appointments and meetings. 
• Client Liaison: Communicate with clients and manage investor relations, keeping the CEO informed about meetings and necessary information. 
• Travel Arrangements: Organize both business and personal travel for the CEO and their family, including booking itineraries and coordinating with drivers. 
• House Management: Maintain spreadsheets for running expenses of overseas properties ensuring all bills and maintenance issues are addressed. 
• Staff Coordination: Manage personal staff contracts, payroll, and liaise with various household staff such as nannies and housekeepers. 
• Banking Duties: Reconcile business expenses and manage credit card statements, ensuring accurate tracking of financial activities. 
• Event Management: Organize corporate events and social gathering. 
• Expense Management: Document all expenses methodically and include them in bookkeeping activities.

The Ideal EA 

• Well presented and spoken 
• Robust, resilient, thrives in a fast pace, high pressure environment 
• Educated to degree level 
• Proven experience as an Executive Assistant or similar role. 
• Excellent organizational and time-management skills. 
• Strong communication and interpersonal abilities. 
• Proficiency in MS Office and other relevant software. 
• Ability to handle confidential information with discretion. 
• Flexibility and adaptability to changing priorities.

Benefits for the EA 

• Private medical insurance
• Gym membership
• Cycle to work scheme 
• Pension contribution up to 5% 
• Group Life Assurance 
• Life Assurance
• Season ticket loan
• 25 days holiday + bank holiday 

If this EA role sounds of interest, please apply today! 

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.